What a Notary Public Does

A notary public verifies your identity and witnesses your signature on documents. The job is straightforward: confirm you’re signing willingly, check your ID and stamp the document. There’s no legal advice or document review involved.

Notaries handle everyday paperwork, such as powers of attorney, affidavits, business contracts and medical directives. Florida caps notary fees at $10 per signature for standard documents. Mobile notary services bring this convenience to your home or office, with travel fees disclosed upfront.

The process takes just a few minutes for most documents. You show valid ID, sign in front of the notary and walk away with properly authenticated paperwork.

What a Notary Signing Agent Does

Signing agents are notaries with specialized training in real estate transactions. They handle mortgage closings, refinances and property purchases where dozens of documents need signatures in specific places.

When you’re closing on a house, a signing agent walks you through the entire loan package. They point out where to sign, initial and date each document. While they can’t give legal advice, they explain what each form is and why it’s part of your closing package. This expertise prevents the common mistakes that delay transactions.

Florida completed over 428,000 residential property sales in the past year. Notary signing agents keep these transactions moving by making sure loan documents are executed correctly the first time.

Main Differences That Matter

Training and Certification

Florida requires all notaries to complete a three-hour education course and pass background screening. Signing agents build on this with additional training focused on real estate law and mortgage documentation. They also carry higher insurance coverage because they handle sensitive financial documents. Most title companies require signing agents to have certification from the National Notary Association or Loan Signing System.

Documents They Handle

General notary services cover everything from school forms to business agreements. Signing agents work exclusively with real estate paperwork: purchase agreements, refinance packages, closing disclosures and mortgage documents. Their entire focus is property transactions.

When You Need Each Service

Your paperwork tells you which service to use. Getting a power of attorney notarized for your parents? That’s standard notary work. Closing on a house in Miami? You’ll want a signing agent who knows real estate documentation.

Typical Uses for Each

• Notary Public: Handles affidavits, business contracts, healthcare directives, powers of attorney and school forms. These are one-off documents that need quick authentication, usually taking just a few minutes to complete.
• Signing Agent: Focuses exclusively on property transactions including home purchases, refinances, HELOCs and seller packages. If your paperwork involves a mortgage lender or title company, you’re in signing agent territory.

Fees and Timing

• Notary Public: Florida caps standard notarizations at $10 per signature. Most appointments take 5-10 minutes. Mobile services add travel fees that get disclosed upfront.
• Signing Agent: Typically charges $75 to $200 per appointment because they spend an hour or more walking you through complex loan packages. Most closings happen at your kitchen table or a title office, scheduled around your availability rather than business hours.

Why This Matters in Florida’s Market

Florida’s been a Remote Online Notarization state since January 2020. RON transactions jumped 547% between 2019 and 2020 nationwide. The technology verifies your identity through credential analysis and knowledge-based questions, actually making it more secure than just checking an ID in person.

Real estate stays busy here year-round, with over 428,000 residential properties changing hands in the past year. Having someone who knows the documentation keeps closings on schedule. Florida updated its deed recording requirements in 2024 to fight property fraud, so staying current with these changes matters more than ever.

Getting It Right

Most notary providers in Florida handle both standard notarizations and real estate closings, but at Notary Plus More, we are a certified notary signing agent experienced in both. Whether you need a notary public for everyday documents like affidavits or guidance through mortgage paperwork, we ensure every signature is handled accurately. With mobile services and flexible scheduling, we make the process simple, convenient, and stress-free. Choosing the right agency ensures your documents are completed correctly the first time, giving you peace of mind.

The post The Differences Between a Notary Public and a Notary Signing Agent appeared first on Notary Plus More.

Mobile notary services solve this problem. A certified notary travels to meet you wherever it’s convenient. Whether you’re at home, closing a deal at your office, or helping an elderly parent at a care facility, the notary comes to you.

The Challenges of Visiting a Notary in Person

Think about what it actually takes to get a document notarized the old-fashioned way. You need to find an open notary location, drive there during business hours, wait in line, and drive back. For someone working a 9-to-5 job, that often means taking time off work or using a lunch break.

The math adds up quickly. Between gas, parking, potential childcare arrangements, and lost work time, a simple notarization can end up costing you more than just the notary fee. And that’s assuming everything goes smoothly on the first try. Forgot your ID? Did you bring the wrong documents? You get to do it all over again.

Mobile notaries flip this equation. They work around your schedule, not the other way around. Mobile notary professionals in offer flexible scheduling that actually fits into real life.

Key Benefits of Mobile Notary Services in Florida

Some situations make mobile notary services less of a luxury and more of a necessity. Elderly individuals who have difficulty traveling, people recovering from surgery, or anyone managing a health condition benefit tremendously from having a notary come to them. Hospitals and assisted living facilities become regular stops for mobile notaries who understand that not everyone can easily get to a notary’s office.

Real estate deals are another big one. You’re signing what feels like a thousand pages, everything’s got a deadline, and you’re trying to coordinate with lawyers, sellers, and title companies. Getting a notary signing agent to meet you wherever the closing happens keeps everything moving. No delays because someone couldn’t make it to the office.

And if you run a business? Every hour you spend out of the office is money walking out the door. Having a notary show up at your shop or workspace means you keep doing what you do best while they handle the paperwork side.

What You Actually Need for a Mobile Notary Visit

Required Documents and ID:

• Valid government-issued photo ID (driver’s license, passport, or state ID)
• All unsigned documents that need notarization
• Any supporting paperwork mentioned in your documents
• Payment method as discussed when scheduling

Things That Make the Process Smoother:

• Clear instructions on what needs to be notarized if you’re unsure
• All parties who need to sign are present at the appointment
• Questions written down ahead of time
• A clean, well-lit space for reviewing and signing documents

A mobile notary will guide you through the process to ensure nothing is missed.

The Technology Factor

Florida has allowed remote online notarization (RON), which adds another layer of convenience to mobile notary services. When you absolutely cannot meet in person, whether you’re traveling, sick, or simply short on time, Florida notary services now include secure video options that let you complete notarizations from anywhere with an internet connection.

This became huge during the pandemic when nobody wanted to meet face-to-face. But honestly, it’s still super useful. Need something done urgently? A video session can happen way faster than coordinating an in-person visit. And your documents are stored digitally, so you’re not going to lose them in some filing cabinet somewhere.

Mobile Notaries as Professional Service Providers

Mobile Notaries provide legal compliance & expert guidance. Their convenience cannot be compared.  

Expertise: Complex documents are executed accurately by experienced notaries the first time.  

Personalized Service: They respond to inquiries and ensure the validity of each signature.  

Flexibility: Appointments can be made at home, the office, or any other convenient place.  

Business Efficiency: Notarization at the premises lets the business keep its operations running.  

Trust & Compliance: Licensed and bonded notaries guarantee that all state regulations are followed.  

The documents, being correct and legally notarized, are worth the travel fee to most. It offers reliable and professional services.  

Choosing the Right Mobile Notary in Florida

Not every mobile notary brings the same skills to the table. You’re trusting them with important legal stuff, so you want someone who’s actually commissioned by the state and knows what they’re doing. Finding a qualified notary public means checking they’re legit, seeing where they’ll travel, and making sure they’re bonded.

Florida has specific rules notaries have to follow. Working with bonded professionals protects you if something goes wrong, which is rare but good to have. Any decent mobile notary will show you their commission info and explain how everything works before you even schedule.

Making It Work for Your Schedule

The whole point here is convenience, but you’ve still got to meet them halfway. Try to book ahead when you can. Last-minute stuff usually works out fine, but giving a notary a day or two’s notice means you get the exact time that fits your day best.

Tell them what documents you need notarized when you call or book online. Different papers need different types of notary work, and letting them know upfront helps them come prepared. If you’re not sure what you need, that’s totally fine. They’ll walk you through it.

Just confirm your appointment the day before. Mobile notaries plan their routes carefully to see multiple people efficiently. A quick text or call makes sure nobody’s wasting their time driving around.

The Bottom Line

Mobile notary services transform what used to be a frustrating errand into a simple phone call or online booking. You schedule a time that works for you, the notary shows up where you are, and your documents get handled professionally without disrupting your day.

For busy Floridians, they save time, ensure accuracy, and provide peace of mind, whether for real estate, legal documents, or powers of attorney.

The post How a Mobile Notary Can Save You Time and Stress appeared first on Notary Plus More.

That’s why working with a professional fingerprinting service ensures your prints meet FDLE and FBI quality standards from the start.

Why Fingerprints Get Rejected

FDLE and the FBI need clear ridge patterns to process your prints. When the image comes through blurry, smudged, or incomplete, they mark it as unreadable and send it back. This happens more than people think.

Your skin condition affects how well prints capture. Nurses and teachers who wash their hands constantly develop smooth fingertips that don’t scan well. Construction workers have worn ridges from rough surfaces. Musicians who play guitar or piano sometimes face the same problem. Older adults naturally have smoother skin, which makes capturing ridge details harder.

The professional and equipment matter too. If someone rushes through your appointment or the scanner needs calibration, even normal fingerprints can come out unclear. Poor technique causes as many rejections as skin issues.

Common Causes of Rejections

Jobs and activities that affect print quality:

• Healthcare workers using hand sanitizer frequently
• Construction and manual labor
• Rock climbing or weight lifting
• Playing piano, guitar, or string instruments
• Heavy typing or paper handling
• Exposure to cleaning chemicals or pool chlorine

Skin conditions that cause problems:

• Very dry or cracked fingertips
• Sweaty or oily hands
• Eczema or dermatitis
• Scars or cuts on fingers
• Naturally smooth skin from aging

Preparing Your Hands

Start getting ready about five days before your appointment. Your fingertips need to be in good shape to capture clear prints.

If you have dry skin, use hand lotion three times daily for a week before fingerprinting. Pick products with shea butter, olive oil, or oatmeal. The night before, apply thick moisturizer and sleep with cotton gloves on. This helps your skin absorb the moisture. Don’t use any lotion on the day of your appointment.

For sweaty hands, wash and dry them completely before you go. Bring a small towel to wipe your fingers between scans. Try cooling your hands with cold water right before the appointment. Some people hold a cold pack briefly to reduce moisture. Just make sure your hands are dry when scanning starts.

Stop activities that wear down your fingerprints a few days before your appointment. Skip rock climbing, heavy weightlifting, or extensive gardening. Let your skin recover so the ridges show up better.

What Happens After a Rejection

When FDLE rejects your prints, they tell the agency that requested your background check. You usually get a notice within a few days. Florida gives you 90 days to resubmit, and FDLE covers one free attempt if quality was the problem.

The FBI uses different standards than the FDLE. Your prints might pass the state check, but still get rejected federally. Understanding the differences between state and federal background checks helps you prepare better for what each agency requires. If you need both levels of clearance, both agencies must approve them. After a second FBI rejection, you typically switch to a name-based background check.

Live Scan vs Ink Fingerprinting

Florida mostly uses Live Scan fingerprinting, which captures prints electronically and sends them to the FDLE right away. The technician sees each print on screen and can immediately retake any that look unclear. This catches problems before you leave instead of finding out days later.

Electronic scanning produces clearer images than ink. The digital submission also speeds up processing because nothing needs to be mailed. Most background checks come back within days rather than weeks. Knowing the key difference between Live Scan and ink fingerprinting can help you understand which option works best for your situation.

Some agencies outside Florida still require ink prints on paper cards. If that’s your case, make sure the technician uses good ink and applies it evenly. Too much creates dark smudges. Too few leaves have prints too faint to process.

Recent Fingerprint Research

Columbia University researchers published a 2024 study that found something interesting about fingerprints. They used AI to analyze 60,000 fingerprints and discovered that different fingers from the same person share more patterns than previously thought. Their system matched different fingers to the same person with 77% accuracy, which challenges old assumptions about fingerprint uniqueness.

This research matters because scanning technology keeps improving. Modern systems handle imperfect prints better than older equipment. As AI develops further, rejection rates should decrease.

Choosing Your Provider

Pick a fingerprinting service with FDLE approval and experienced staff. Ask about their rejection rate before booking. Good providers stay under 1% because they check quality during your appointment and fix problems immediately.

Mobile notary services sometimes offer fingerprinting and come to your home or office. This works well if you have schedule constraints or transportation issues. You often get more individual attention than at busy chain locations.

Find someone who takes time with each client rather than rushing through appointments. The technician should review every print on screen and redo anything that looks questionable. This quality control prevents rejection notices.

Many notary services in Florida now offer convenient mobile appointments, so you can complete your background check from your home or office with professional assistance.

Handling Multiple Rejections

If you get rejected twice, try a different provider. Better equipment or a more experienced technician often solves the issue. Small local services usually give more attention than large chains.

Follow the hand preparation steps carefully this time. Use lotion for a full week if you have dry skin. Practice cooling your hands if sweating is your problem. These preparations work.

Contact the requesting agency after several rejections. They might accept a name-based background check instead, particularly if you have a medical condition affecting your prints. Requirements vary, so ask about options.

Florida Requirements

Florida requires fingerprints for healthcare jobs, teaching positions, childcare work, security roles, and various licensed professions. The state also needs them for notary applications and some volunteer positions.

You need an ORI number for FDLE submissions. This identifies which agency or employer requested your check. Bring it to your appointment because prints can’t be submitted without it.

Level 1 checks search only Florida records. Level 2 includes both state and FBI databases. Know which level you need because costs and processing times differ. Results can take a few days to several weeks.

Final Tips

Wash your hands with soap before your appointment and dry them completely. Bring a towel if your hands sweat easily. Relax during scanning because tense muscles make proper finger rolling harder. Let the technician do the work.

Tell them upfront if you’ve had rejection problems before. They’ll use special techniques for difficult prints. Bring your rejection notice if you’re getting reprinted, so they know what went wrong.

Most providers offer free reprints if they did your original scan and it got rejected. Ask about this policy when booking.

If you want help avoiding rejections and ensuring your prints meet FDLE standards, schedule your appointment with a certified notary or mobile fingerprinting provider near you.

The post How to Fix Fingerprint Rejections or Poor Quality Prints appeared first on Notary Plus More.

The difference is simple: where your documents are going. Right now, 125 countries accept apostilles; that’s the quick route. For other countries, you need embassy legalization, which takes longer and costs more.

Here’s what you actually need to know.

What Is an Apostille?

An apostille is a certificate that proves your document is real. It gets attached to your original document and confirms:

• The signature is from someone authorized to sign
• Their seal is legitimate
• The issuing office is recognized

It doesn’t verify what the document says, just that the signature and seal are authentic.

Apostilles only work for countries in the 1961 Hague Apostille Convention. This treaty created a standard way to authenticate documents internationally without jumping through multiple hoops.

When You Need an Apostille

If your document goes to one of the 125 Hague Convention countries, you need an apostille. Most European and Latin American countries are members. China joined in November 2023, Canada in January 2024, and Saudi Arabia in December 2022.

How Florida Apostilles Work

Get it notarized: If your document isn’t already official (like a government-issued birth certificate), get it notarized by a Florida notary. Documents without proper notarization get rejected immediately.

Submit to the state: Send your document to the Florida Department of State’s Apostille Section in Tallahassee. They verify the notary’s signature and attach the apostille certificate. Processing takes 2-5 business days.

Cost: $10 per document. Include a prepaid return envelope with your submission.

One thing to watch: your notary must have an active commission. If you use a mobile notary in Florida, verify their seal is current. The state can only authenticate active notaries.

Florida apostilles remain valid indefinitely, though some foreign authorities may ask for recently issued ones. If you’re wondering do apostilles expire, the short answer is no, but it’s always best to check the receiving country’s requirements.

What Is Embassy Legalization?

Embassy legalization is for countries outside the Hague Convention. It’s the apostille process with extra steps and extra waiting.

Your document goes through multiple verifications as it moves up the chain of authority. Each office stamps approval for the one before it.

Embassy Legalization Steps

1. Notarization: Get your document notarized by a Florida notary if it’s not an official state record.

2. State Authentication: Florida Department of State verifies the notary’s commission and issues an authentication certificate.

3. Federal Authentication: Many countries require verification from the U.S. Department of State in Washington, D.C. China, UAE, and Qatar typically need this step.

4. Embassy Legalization: The destination country’s embassy or consulate adds its certification. This makes your document officially acceptable.

Timeline: Florida state authentication takes under a week. Federal authentication runs 4-6 weeks. Embassy processing varies by country. Total time averages 2-4 weeks minimum, often longer.

Apostille vs. Embassy Legalization

Which Process Do You Need?

Check your destination country: If it’s on the Hague Convention list, get an apostille. If not, you need embassy legalization.

Verify document type: Personal records follow standard procedures. Corporate documents and patent applications may have special requirements.

Check translation needs: Many countries want certified translations. The translator can’t notarize their own work—Florida doesn’t allow it.

Plan your timeline: Embassy legalization takes weeks. Apostilles are faster but still need a few days for processing and mail time.

Florida Document Tips

• Use certified copies for vital records. Get them from the Bureau of Vital Statistics.
• Federal documents need federal authentication. FBI background checks go through the U.S. Department of State, not Florida.
• Your notary’s commission must be active when they sign. Expired commissions can’t be verified.
• Factor in mail time to Washington, D.C. for embassy legalization. Add at least a week for shipping.

Mistakes That Cause Delays

• Submitting documents without notarization gets them rejected immediately.
• Assuming all countries accept apostilles. Dozens of countries still aren’t part of the Hague Convention.
• Using photocopies instead of certified originals won’t work.
• Not planning enough time. Embassy legalization can take six weeks or more.

The Bottom Line

Apostille and embassy legalization both verify your Florida documents for international use. Which one you need depends on where you’re sending them.

Hague Convention countries (125 total): Get an apostille from the Florida Department of State. Faster and simpler.Non-Hague countries: Embassy legalization with multiple steps. Takes longer, costs more.

Start with proper notarization. Get your documents right the first time to avoid rejections and delays. Whether you’re sending birth certificates to Spain or business documents to Dubai, knowing which process applies saves you weeks of waiting.

The post Apostille vs. Embassy Legalization: What’s the Difference? appeared first on Notary Plus More.

If you’re applying for a job, renewing a professional license, or going through any official screening process, understanding this difference can save you from unwelcome surprises. Let’s break it down in a way that actually makes sense.

Why Background Checks Matter More Than Ever

Background checks have become standard practice across the board. According to recent industry data, 94% of employers now conduct some form of background screening before hiring. The background check industry itself has grown to $15.54 billion in 2024 and continues expanding at double-digit rates.

Here’s the thing, though: about 6% of these checks turn up a criminal record from the past seven years. That might not sound like much, but it means roughly 1 in every 17 people screened has something on their record. The question is, will the type of check being run actually find it?

What Shows Up on a State Background Check

A state background check stays within state lines. It searches criminal records, court cases, and arrests that happened in one specific state. Think of it like searching your county library. You’ll find what’s there, but you won’t see books from the library across town.

What you’ll typically see:

• Arrests and convictions within that state
• Outstanding warrants or pending cases
• Sex offender registry information
• Sometimes, driving records or professional licenses

When it’s commonly used:

• State-issued professional licenses (nursing, teaching, real estate)
• Local job applications
• Positions in childcare, healthcare, or schools
• Volunteer roles with vulnerable populations

The limitation? If you’ve lived in multiple states, a state check only shows records from the state it searches. A conviction in Texas won’t appear on a Florida state check.

Florida’s Two-Tier System

If you’re in Florida, you should know about the state’s Level 1 and Level 2 background check requirements. As of July 2025, Florida expanded its Level 2 requirements for healthcare professionals and certain other positions.

Level 1 is name-based and searches Florida records plus national sex offender registries. It typically costs around $24.

Level 2 requires fingerprinting and searches both state (Florida Department of Law Enforcement) and federal (FBI) databases. It’s more comprehensive and required for positions working with children, the elderly, or disabled individuals. Fingerprinting services add another $10-25 to the cost.

What Shows Up on a Federal Background Check

Federal checks are different. They look at federal courts and agencies. We’re talking crimes that crossed state lines or broke federal laws.

What you’ll typically see:

• Federal court convictions
• Federal warrants or indictments
• Crimes under federal jurisdiction

Common federal offenses include:

• Tax fraud or evasion
• Drug trafficking across state lines
• Identity theft or counterfeiting
• Bank robbery or embezzlement
• Immigration violations

When it’s commonly required:

• Federal government jobs
• Security clearances
• Immigration or visa applications
• Banking or finance positions
• Jobs with classified information

Here’s what trips people up: federal checks don’t show everyday crimes. That DUI you got in college? Not there. Minor theft or assault charges? Those were prosecuted at the state level, so they won’t appear on a federal check. If you’re preparing for FBI background check, it’s important to understand what records it actually searches.

The Real Difference Between Them

The bottom line: state checks look at what happened in one state’s courts. Federal checks look at cases prosecuted by federal prosecutors, regardless of where you live.

When You Need Both (And Why)

Sometimes one check isn’t enough. Many thorough background screenings run both state and federal checks to get the full picture.

You might need both for:

• Healthcare positions requiring national credentials
• Moving to a new state for work
• Adoption or foster care applications
• Immigration processes
• Jobs involving financial services or sensitive data
• Teaching positions in certain districts

If you’ve lived in multiple states, relying only on one state check leaves gaps. That’s why comprehensive screenings often include federal background checks, state checks for each state you’ve lived in recently, and county-level searches for your current residence.

The Fingerprinting Factor

Most federal background checks and many official state checks require fingerprinting. This isn’t just bureaucratic red tape. It ensures accuracy. When two people share the same name and birthday (which happens more often than you’d think), fingerprints prevent mix-ups.

Professional fingerprinting services capture your prints digitally and submit them directly to the FBI or your state’s law enforcement agency. You can choose between Live Scan or ink fingerprinting methods depending on what’s required. The process takes about 15 minutes, though results can take anywhere from a few days to several weeks, depending on the agency’s workload.

How to Prepare for Your Background Check

Getting ready for a background check doesn’t have to be stressful. Here’s what helps:

Bring proper ID. A valid driver’s license or passport is usually required.

Know what’s being checked. Ask the employer or agency whether they’re running state, federal, or both. It helps you know what to expect.

Review your own history. If you’ve lived in multiple states, try to remember where and when. Some agencies ask for an address history.

Be honest on forms. Trying to hide something usually backfires. Background checks are designed to find discrepancies.

Budget for fees. State checks typically run $24-40. Federal checks cost around $18. Fingerprinting adds $10-25. Some professional licenses bundle everything into one fee.

What If You Have a Record?

Having something on your record doesn’t automatically disqualify you. Context matters. Many employers use what’s called “individualized assessment.” They consider the nature of the offense, how long ago it happened, and whether it relates to the job.

In Florida and many other states, certain offenses can be sealed or expunged, which means they won’t show up on most background checks. If you have an old conviction that’s affecting your opportunities, it might be worth looking into whether you qualify for expungement.

The Bottom Line

Background checks aren’t all the same. State ones look at local records. Federal ones look at national crimes.

Once you know which applies and what it’s looking for, it becomes less mysterious. Understanding this difference means you show up prepared instead of stressed.

Most checks are done in a week or two. Bring your paperwork, be honest, and you’ll be fine. Background checks keep things safe for everyone.

The post State vs. Federal Background Checks: What You Actually Need to Know appeared first on Notary Plus More.

Whether you need prints for a job, license, or background check, knowing about Florida fingerprinting services and which method fits your needs saves time and money. Here’s what you should know before booking your appointment.

The Two Main Fingerprinting Methods

Traditional Ink Fingerprinting

This is the old way of doing things. A technician rolls your inked fingers onto a paper card called an FD-258. After filling in your personal information, the card gets mailed to the FBI or whatever agency requested it.

You’ll need this when federal forms require FD-258 cards, you’re applying out of state, handling visa or immigration paperwork, or the agency doesn’t take digital submissions.

Live Scan Fingerprinting

Live Scan captures your prints digitally. You place your fingers on a glass scanner. The machine reads your prints and sends them straight to the FDLE or FBI in seconds. No ink. No paper cards. No waiting for the mail.

This method is required for state licenses (nurses, teachers, real estate agents), Level 2 background checks, jobs in childcare or education, concealed carry permits, and most employment checks.

Why Most Agencies Now Use Live Scan

State agencies have switched to Live Scan as their go-to method. Florida’s Department of Law Enforcement made the change years ago, and for good reason.

The numbers tell the story. Traditional ink cards used to take 2-8 weeks to process. Live Scan? You get results in 24-72 hours.

But speed isn’t the only win. Ink fingerprints get rejected 7-10% of the time because of smudges or poor quality. Live Scan rejection rates sit below 1%, according to 2025 data from background check providers.

Side-by-Side Comparison

Live Scan wins on almost every measure. The only time ink makes sense is when an agency specifically asks for it.

Understanding Live Scan Technology

How the Scanner Works

Live Scan uses optical sensors that capture your fingerprint ridges in high resolution. The glass plate scanner creates a 500 DPI image, much clearer than ink on paper. Your prints connect directly to the FBI Background check database within seconds.

Real-Time Quality Control

The system checks your prints instantly. If the image isn’t clear enough, the technician sees it on screen right away. You can rescan immediately instead of waiting weeks to find out your prints were rejected.

Built-In Security Features

Modern Live Scan machines verify you’re a real person through liveness detection. The technology reads skin patterns that fake prints can’t copy. This keeps the system secure and accurate.

When Ink Fingerprinting Still Makes Sense

Florida law requires Level 2 background checks for jobs involving children, elderly care, and healthcare. These checks run through both FDLE and FBI databases. Most agencies now accept Live Scan for faster FBI processing.

Some federal agencies still want FD-258 cards though. Check your paperwork before you book anything.

International Use Embassies usually require physical cards for visas and immigration documents.

Agency-Specific Requirements Not every organization has gone digital yet. Call ahead and confirm what they accept.

What Happens at Your Appointment

Live Scan Process:

• Show your government ID
• Give them your ORI number
• Place fingers on the scanner
• Tech checks the quality on the screen
• Prints sent electronically
• Done in 10-15 minutes

Ink Fingerprinting Process:

• Bring your ID
• Get or bring your FD-258 card
• Fingers get inked and rolled
• Tech reviews the card
• You mail it yourself
• Takes 20 minutes plus mail time

Level 2 Background Checks in Florida

Working with kids, elderly people, or other vulnerable groups? You’ll need a Level 2 background check. Florida takes these seriously.

Teachers and school staff, nurses and healthcare workers, daycare and childcare workers, nursing home employees, and youth sports coaches all need these checks. The state passed laws years ago requiring fingerprint checks for these positions. Live Scan is now the standard method for getting it done.

Getting Ready for Your Appointment

Bring your government ID (driver’s license or passport), ORI number (your employer gives you this), payment, and any forms the agency sent you.

Put lotion on your hands the night before. Don’t wash your hands excessively before you go. Pick a day when your hands are in decent shape.

Finding a Certified Provider

Look for FDLE-approved providers if you need Live Scan. They have the right equipment and can submit directly to state agencies.

For ink prints, make sure they use official FD-258 cards.

Making Your Choice

Go with Live Scan if:

• You’re getting a state license
• Your job needs a Level 2 check
• You work in healthcare, schools, or childcare
• The agency accepts digital
• You want results fast

Stick with ink if:

• Your paperwork says FD-258
• It’s for federal or out-of-state use
• You need it for a visa
• The agency only takes paper cards

Not sure? Call the agency first. They’ll tell you exactly what they need.

Book Your Fingerprinting Appointment

Getting your prints done right the first time saves headaches. No rejections. No delays. No doing it twice.

As a licensed notary public and FDLE-approved fingerprinting provider, Notary Plus More handles both Live Scan and ink fingerprinting. We cover Miami-Dade, Broward, and Palm Beach Counties with mobile service that comes to you. Beyond fingerprinting, we provide full notary services for all your document needs. Evening and weekend slots available.rocess. An incomplete application or a missing signature means starting over and losing several weeks. Professional services review everything before submission to avoid these delays.

Getting Started With Professional Help

Understanding your FBI background check options helps you plan properly and avoid delays. Start early to accommodate processing times, especially if you need an apostille for international use.

Professional notary public services throughout Florida can handle fingerprinting, document authentication, apostille services, and certified translations in one place. For most Florida residents with international requirements, the channeler method combined with professional apostille services provides the fastest results.

Need help with your FBI background check or apostille services? At Notary Plus More, we are licensed notary services in Florida that can handle your fingerprinting, document authentication, and international paperwork. Contact us to get started with your application today.

The post Live Scan vs. Ink Fingerprinting: Which Method Is Right for You? appeared first on Notary Plus More.

Many Florida residents work with our notary public services to streamline the fingerprinting and apostille process, especially when international document authentication is required.

What Is an FBI Identity History Summary?

The FBI maintains a database of criminal records from all 50 states. When you request your Identity History Summary, you receive a document that includes any arrests or convictions on your record, along with federal employment history, military service records, and naturalization information if applicable.

This differs from state or local background checks because it searches nationwide instead of just one region. In Florida alone, the Department of Law Enforcement processes over a million criminal history background checks annually for employers, licensing agencies, and individuals. Florida law defines two levels of background screenings for employment and licensing purposes.

Why People Need FBI Background Checks

International situations:

• Employment visas for teaching or working abroad
• Student visa applications
• Immigration paperwork
• International adoption requirements

Domestic situations:

• Jobs requiring federal security clearance
• Professional licenses in certain fields
• Domestic adoption procedures
• Personal record verification

If you plan to use the document outside the US, you’ll also need an apostille, which is a certification that validates your document for international authorities.

Three Ways to Get Your Background Check

Visit an Approved USPS Location

The FBI partners with 181 post offices across the country for fingerprint collection. This is usually the fastest option if you have a clean record.

Timeline: Same day to one week

Schedule an appointment at a participating USPS office, bring your ID, get fingerprinted electronically, and pay $18. If your record is clear, you usually receive email results the same day with a physical copy arriving by mail within a week.

Use an FBI-Approved Channeler

Channelers are private companies the FBI authorizes to submit fingerprints directly through electronic systems. This option costs more but processes faster.

Timeline: 24 to 72 hours

You’ll need a government-issued photo ID, payment (usually $50 to $75 total), and basic personal information. The channeler captures your fingerprints digitally and submits everything electronically.

Many Florida residents choose this method because results arrive within days instead of weeks. 

Mail Paper Fingerprint Cards

You can also have your fingerprints taken on form FD-1164 and mail them to the FBI.

Timeline: 4 to 12 weeks

Download the form from the FBI website, visit a police department or fingerprinting service to complete the card, fill out your application, and mail everything with an $18 payment to the FBI CJIS Division. You can pay by credit card, check, or money order made out to “U.S. Treasury.”

This works if you’re planning and have several weeks to spare.

Getting Your Check Through a Channeler

Since most people need results quickly, here’s what the channeler process looks like.

What to gather:

• Valid ID (Florida driver’s license, state ID, or passport)
• Social Security number
• Current mailing address
• Payment method

Book your appointment: Contact an approved channeler and schedule a time that works for you. Many providers offer evening and weekend appointments.

Complete fingerprinting: At your appointment, a technician verifies your ID, captures your fingerprints using digital scanning equipment, and submits your information. Most sessions last 15 to 20 minutes.

Receive results: You’ll get an email when your background check is ready. Most channelers provide both a downloadable PDF and a physical copy sent by mail.

Understanding Apostilles for International Use

Many countries require an apostille attached to your FBI background check. This certification validates your document for international authorities. When moving abroad, you’ll typically need apostille services for birth certificates, marriage certificates, educational diplomas, and your FBI background check as part of your visa or immigration package.

An apostille confirms where your document came from, that the signature and seal are authentic, and the authority of the person who signed it. The 1961 Hague Convention created this system so documents from one member country could be recognized in others without complicated authentication.

Two Apostille Routes

Always check what your destination country requires before choosing which route to take.

Professional notary services can handle the apostille process from beginning to end, including reviewing your FBI background check to make sure it meets all requirements, authenticating the document properly, submitting it to the right authority, and shipping the finished apostilled document to you.

Common Mistakes That Cause Delays

Starting too late creates problems. International applications almost always take longer than you think. Start at least two months before your deadline, especially if you need an apostille.

Picking the wrong apostille route wastes time and money. The quick D.C. apostille saves time but some countries won’t accept it. Check what your destination country requires before you submit anything.

Submitting incomplete forms delays processing. Double check that your name matches your ID exactly, your address is current, and you’ve signed everything that needs a signature.

Using unauthorized services means your fingerprints never reach the FBI. Only FBI-approved channelers can submit your fingerprints electronically.

Why Florida Residents Need This Service

Living in Florida means dealing with international document requirements more than people in other states. Geography plays a role. South Florida’s connection to Latin America and the Caribbean means many residents need FBI background checks for visa applications, work permits, and family immigration cases.

Language requirements matter too. Many countries want documents translated into their official language. Professional services can connect you with certified translators who provide legally valid translations.

Convenience makes a difference. Getting to government offices during business hours isn’t realistic for everyone. Mobile notary services bring fingerprinting and document authentication to your location throughout Miami-Dade, Broward, and Palm Beach County.

Working With Professional Services

You can handle this process on your own. But many Florida residents choose professional assistance because these services know which method fits different timelines and requirements, catch mistakes before you submit anything, coordinate all the steps instead of making you juggle multiple providers, and often provide mobile service so you don’t have to take time off work.

When selecting help, choosing a qualified notary public makes a difference in how smoothly your documents process. An incomplete application or missing signature means starting over and losing several weeks. Professional services review everything before submission to avoid these delays.

Getting Started With Professional Help

Understanding your FBI background check options helps you plan properly and avoid delays. Start early to accommodate processing times, especially if you need an apostille for international use.

Professional notary public services throughout Florida can handle fingerprinting, document authentication, apostille services, and certified translations in one place. For most Florida residents with international requirements, the channeler method combined with professional apostille services provides the fastest results.

Need help with your FBI background check or apostille services? At Notary Plus More we are licensed notary services in Florida that can handle your fingerprinting, document authentication, and international paperwork. Contact us to get started with your application today.

The post How to Get an FBI Criminal Background Check appeared first on Notary Plus More.

The simple answer is no, an apostille doesn’t technically expire. However, as professionals who handle hundreds of apostille requests here at Notary Plus More, we know there’s more to the story, and it can affect whether your document is accepted abroad.

What Is an Apostille, and Why Do You Need One?

An apostille is a certificate issued by the Secretary of State that confirms the authenticity of a public document like a birth certificate, marriage license, diploma, or notarized affidavit for international use in any country that’s part of the Hague Apostille Convention.

In short, it tells the foreign authority: “This document is genuine and legally valid.”

In Florida, apostilles are issued by the Florida Department of State. Depending on your document type, it may need proper notarization by a commissioned Florida notary public before submission. However, some documents, like vital records signed by the State Registrar or court documents certified by a Clerk, are already eligible without additional notarization.

Do Apostilles Expire?

The apostille certificate itself does not expire. Once issued, it remains valid indefinitely. That’s because an apostille only verifies the authenticity of the signature and seal on the document, not the content of the document itself.

The catch? The document attached to it may lose validity over time, depending on its nature and the country where you plan to use it. Whether it’s an apostille for birth certificate or a university diploma, some documents stay valid for years, while others like background checks or medical records, may need to be reissued every few months.

Here’s where it gets tricky. A Certificate of No Impediment (also called Certificate of Freedom to Marry) must typically be less than six months old for countries like Portugal, Italy, and Greece. Some countries have their own rules too. Belgium requires apostilles to be used within six months, and Germany requires U.S. birth certificates to have been issued within the last six months.

That’s why at Notary Plus More, we always recommend checking with the embassy, school, or government office where you’ll submit your document before relying on an old apostille.

When You Might Need a New Apostille

Even though the apostille itself doesn’t expire, you may still need a new one in a few situations.

If you’ve received a new version of your document, say a new background check or updated corporate certificate, the previous apostille won’t apply to the new version. The destination country might require “fresh” documents, regardless of apostille validity.

Here’s something critical: never remove the apostille from the document. Doing so makes both invalid, and you’ll need to start the process over. This isn’t just a suggestion, it’s a hard rule.

You might also need a new apostille if your document was issued outside Florida. Different states have different issuing offices, so a Florida document needs a Florida apostille. Federal documents sometimes need processing through the U.S. Department of State instead.

Important Florida-Specific Requirements

Not all documents qualify for a Florida apostille. Birth, death, and marriage certificates must be state-level documents signed by the State Registrar. In Florida, the current State Registrar is Ken Jones (since November 2014). Previous acceptable registrars include C. Meade Grigg, Oliver Board, Charles Mahan, and Edward Williams.

Documents from local health departments or signed by Deputy Registrars cannot be apostilled. This trips up a lot of people, so it’s worth double-checking before you submit anything.

Court documents must be certified by the Clerk of Circuit Court with an official stamp and signature. Educational documents like diplomas can be notarized as certified copies by a Florida notary, or the school registrar can notarize the original at the time of issuance.

For notarized documents, you need a full notarial statement with the notary’s original signature, stamp, and seal. Photocopies, even notarized ones, won’t work.

How Notary Plus More Can Help

We find ways to make the whole experience the easiest and most relaxing. Whether it’s getting a new apostille, wondering if your apostille will work, or if it’s your first time, our experienced Florida notary staff will help you from the beginning to the end.

We help you check if your country of destination is a Hague Convention country or if it needs an embassy legalization or an apostille. We want to make sure your documents will be first time, without delay.

Quick Tips from Our Experts

• Check the issuing date on your document before it is sent out of the country.
• If you have an old apostille and you are unsure if you will be able to use it, reach out to us first, and we will review it and provide advice based on your destination country’s rules.
• Make sure to keep both physical and digital versions of your apostilled documents in a safe location.
• For Florida vital records, check that the document is signed by the State Registrar and not a local health department official.
• Never separate the apostille from the document to which it is attached; doing so invalidates both

The Bottom Line

An apostille never technically expires, but depending on the document type and the requirements of the destination, it becomes useless. Before sending any documents overseas, it is best to confirm that the documents are valid and that a professional has checked and verified your documents, so they are ready to use.
If you are in Florida and need a trusted partner for notarization or apostille services, Notary Plus More is ready to assist you. We quickly and efficiently handle every step so you can focus on what matters: your next big opportunity overseas.

The post Do Apostilles Expire? Florida Apostille Guide for Overseas Use appeared first on Notary Plus More.

Florida has a diverse population and strong international ties, and hence the high number of apostille request to birth certificates. On average 320 birth certificates require authentication a month.  

What Is an Apostille

An apostille is a form of international certification guaranteeing the authenticity of a document. It will confirm that the signature and seal on your birth certificate is genuine and that it is a legally accepted document in countries that are part of the Hague Apostille Convention.

If your destination country belongs to this convention, you need an apostille. If not, you will need additional authentication through the U.S. Department of State and the affected country’s embassy.

Who Issues Apostilles in Florida

The Florida Department of State, Division of Corporations in Tallahassee issues all apostilles. This office verifies the signatures of state officials, registrars, and court clerks.

The Florida Department of Health provides certified vital records but does not issue apostilles.

Who Can Request an Apostille

• Requests for apostilles on birth certificates can only be made by:
• The person named on the certificate (who is over 18)
• A parent named on the certificate
• A documented legal guardian
• An authorized legal representative

Step 1: Obtain a Certified Birth Certificate

An apostille request first needs a certified birth certificate. For a certificate to be considered certified, it must have a raised seal, the signature of the registrar, and a date.

To order a certified copy, you can go to:

• In person at your nearest Florida Bureau of Vital Statistics office
• By mail using Form DH726 from the Florida Department of Health
• Online through VitalChek, the only authorized provider

Photocopies and digital versions are not accepted. You need an original or state-issued certified copy.

Document Requirements

Your birth certificate must be intact and legible with no tears, stains, or fading. It needs a visible raised, embossed, or multicolored seal along with a clear registrar’s signature. The document must be issued by Florida, as other states must process their own apostilles.

Never notarize your birth certificate. This invalidates it for apostille processing. If you need multiple apostilles, order a separate certified copy for each one.

Step 2: Complete the Request Form

Complete the Apostille or Notarial Certificate Request Form on the Florida Department of State’s website. Make sure to add:

Your contact details

The country the documents will be sent to

The quantity of documents

How you want to receive the documents

Please be sure the country is correct so it is formatted correctly.

Understanding the Complete Cost

The standard apostille fee is $10 per document. If your certificate was certified by a Clerk of the Circuit Court, the total may be $20. Payment must be by check or money order to the Florida Department of State.

Step 3: Choose Your Submission Method

Walk-In Service

Visit the Florida Department of State in Tallahassee for same-day processing. Most requests are completed while you wait, depending on the current workload. This works best if you’re local to Tallahassee or have urgent deadlines.

Mail Submission

Mail your documents to the Florida Department of State, Apostille Section in Tallahassee. Include your certified certificate, completed form, payment, and prepaid return envelope with tracking. This is the most budget-friendly option if you have time to plan.

Use a courier for faster delivery than standard mail. Processing typically takes 3 to 5 business days. Keep copies of your documents and shipping receipts for tracking.

Courier Service

Timeline Planning Guide

• If you need it in 1 to 2 days → Walk-in service in Tallahassee    
• If you need it in 1 week → Courier service  
• If you have 2 to 3 weeks → Standard mail    
• If you are living out of state, → Professional service  

Common Destination Countries

Florida residents frequently need apostilles for:

• Spain (marriage, residency)  
• Italy (dual citizenship)  
• Mexico (work permits)  
• United Kingdom (education, employment)  
• France (business registration)  
• Germany (immigration)  

Additional steps may include certified translations for apostille documents.  

South Florida Assistance

NotaryPlusMore provides florida notary services across Miami-Dade, Broward, and Palm Beach Counties with mobile notary services. We verify your documents meet all requirements before submission, preventing delays and ensuring everything is correct the first time.

We take care of:  

• Document verification  
• Form completion  
• Courier coordination  
• Return envelope preparation  

Step 4: Verify Your Document

To make sure everything is in order, look at the apostille page attached to your apostilled certificate to confirm:  

• It is sealed  
• Your name and date of birth appear correctly  
• The destination country matches your needs  
• All signatures and seals are clear  

Non-Hague Convention Countries

Please keep in mind that some countries are not members of the Hague Apostille Convention. After receiving your Florida apostille, these documents need: 

• Authentication by the U.S. Department of State  
• Legalization by the destination country’s embassy    

Before you begin, check with the embassy to confirm requirements.  

Translation Requirements

You will need a certified translation for non-English speaking countries. Apostille the document and then translate it. Requirements vary by country. Some will accept U.S.-based translations, while others require their own certified translators. A few countries need translations apostilled separately.  

Confirm requirements with the receiving authority before you submit your documents.  

Mistakes to Avoid

• Photocopies instead of certified documents  
• Notarizing your birth certificate  
• The payment or return envelope is missing  
• The wrong destination country is listed  
• Sending documents from other states to Florida  
• Not ordering enough certified copies  

Use trackable delivery and keep confirmation receipts.

When to Use Professional Services

Consider professional apostille services in Florida if you live outside Florida or abroad, have urgent deadlines, need documents sent internationally, or require embassy legalization after apostille. Professional services handle everything from start to finish, saving you time and preventing errors.

NotaryPlusMore handles the complete process for Florida residents and international applicants. Our team manages:

• Document eligibility verification
• Accurate form completion
• Courier coordination
• International shipping
• Non-Hague Convention guidance

Final Thoughts

Getting an apostille for your Florida birth certificate is manageable with the right preparation. You will need to request a certified copy, fill out the request form and choose the way you will submit the documents, then check the document you receive. Make sure to check if the country you are sending the document to is under the Hague Convention. You must never notarize the birth certificate and send only the original or certified copies. If you have apostille services, request multiple copies and plan for the time to process. NotaryPlusMore offers reliable apostille services and notary support throughout South Florida. Our team handles the details so you can focus on your international plans.

The post How to Get an Apostille Birth Certificate in Florida: A Complete Step-by-Step Guide appeared first on Notary Plus More.

To ensure that trust is well-placed, most commissioned notaries carry a surety bond—a built-in safeguard designed to protect the public and reinforce accountability. A notary surety bond guarantees that if an administrative error or procedural oversight occurs, affected parties have a clear process for resolution.

How a Notary Surety Bond Works

A notary surety bond is a three-party legal agreement created to protect the public and uphold confidence in notarized documents.

If a notarization error results in a verified document issue, the surety company may provide financial compensation up to the bond amount. The notary, in turn, reimburses the surety company, ensuring accountability while protecting the public.

Why States Require Notary Bonds

Most U.S. states require notary bonding before commissioning them. 82% of all surety bindings issued in the U.S. cover commissioned notary public.

For a notary public, the bond serves the following purposes: 

Financial Protection: The bond serves the affected party without a lengthy legal dispute.

Professional Accountability: Ensures the notary is responsible for following law guide, and procedures.

Licensing Requirement: States will not license or renew a notary without an active bond to maintain professional order.

Public Confidence: All notaries meet the minimum state standard and have financial assurance.

How Much Protection Does a Notary Bond Provide

Bond coverage varies by state and represents the maximum amount available for valid claims during a notary’s commission term (typically 4 years).

These amounts reflect the balance between reasonable access and public safety for the state’s residents. For instance, California operates in a high-volume notary environment and a $15,000 bond provides coverage relative to that risk.  

Note: Some states require higher bond amounts for remote or online notarizations, such as Florida ($25,000) and Illinois ($30,000).

How Notary Bonds Protect You from Errors

Each bond reassures the consumer that the notary and his actions matter. The notary might not impact the document, but good public relations will help. State law codifies that there will be consequences, which are financial to the document in the remote/online environment.

Consumer Protection

Prepare Evidence: If a notary error impacts the document such as a missing seal, write out a witness statement and record any details.

File a Claim: You may reach out to the notary’s surety company directly. Make sure to include the notary’s name and commission number and describe the situation.

Investigation Period: The surety investigates the claim to see if the state notarial procedures were followed. This typically takes between 30 and 90 days.

Claim Resolution: If a confirmed error falls within the limits of the surety’s bond, payment will be made to the surety and will be paid out of the bond limit.

Filing a claim on a bond is rare and is usually a result of a clerical error as opposed to any malicious intent. This serves to strengthen the ethical side of the system and guarantees the legal validity of every document that is notarized.

Notary Bond vs. Errors and Omissions (E&O) Insurance

Both terms appear frequently in notarial services, but they serve different roles:

The surety bond ensures protection for the public, while E&O insurance adds another layer of coverage for notaries handling high-value or complex transactions.

How to Verify a Notary’s Bond Status

Before employing a notary for significant transactions, the bond status for notary services can easily be assessed:

Examine the Commission Certificate: Notaries are legally required to provide or display a commission certificate that is current and includes bond information.

State Resources: A significant majority of states provide online access to state services for active commissions and bonds.

Ask the Notary: Directly ask for the surety company’s name, bond amount, and expiration date.

Detection of Possible Problems: Missing commission details, expired credentials, or denial when asked to confirm bond information.

Current Developments in Notary Bonding

In the United States, perhaps because of the digital remnants, the notary profession is experiencing increased demand for services for notarization and notary bonds. As of 2023, U.S. states report 8% increase in renewal of commission bonds since 2021.  

With Remote online Notarization (RON) authorized in more than 40 states, market regulators have increased surety bond amounts and market rules provide equal risk to electronic notarization. Most states require notarizers to have higher surety bonds in place.

Your Protection Starts With Properly Bonded Notaries

A surety bond for a notary public is more than a safeguard; it is public protection, as well as protection for the reputation of notarization. Accountability, honesty, and certifying that every document is trustworthy a requirements for each notarization that is completed.

Notary Plus More provides appropriately bonded and professional care for all mobile, remote, and traditional notarization services. Thus, you can rest assured that all services provided by our certified staff are done with the utmost care.

The post Why Every Notary Should Be Bonded appeared first on Notary Plus More.